Office Administrator/Bookkeeper

Office Administrator/Bookkeeper

Days, Full time
St-Pierre-Jolys
Posted 1 month ago

 

We are a Automotive Repair Shop located in St-Pierre-Jolys, Manitoba, In search of a

skilled Office Administrator/Bookkeeper to join our team full time. Customer Service

Excellence, Organization skills, Adaptability, and willingness to learn are must haves in

this position.

 

In this position, you will work primarily in the shop office. Greeting and assisting

customers as required, and completing general office and bookkeeping tasks. A keen

eye for detail, proficiency with Quickbooks, Excel, and strong computer skills in general

are a prerequisite for this position. You will be relied upon to identify areas for process

improvement, development and implementation of initiatives to streamline and gain

efficiencies in the day to day management of the business.

 

Key Responsibilities:

  • Greet and assist customers via walk ins or phone calls
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments/work orders
  • Follow up on pending quotes and orders to ensure timely execution
  • Answer telephone and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Data entry for various products offered
  • Entering Estimates/Work orders into the system
  • Maintaining current records of POs, Work orders, and follow up of the same
  • Type and proofread correspondence, forms and other documents
  • Process MPI claims- from taking the initial call to obtaining the claim, pricing and
  • ordering parts, then ultimately closing and submitting the claim for payment
  • Plan, Develop Process Improvement for Office, store and staff efficiency
  • Calculate and prepare payroll
  • Keep financial records and establish, maintain and balance various accounts
  • using computerized bookkeeping systems.
  • Maintain general ledgers and financial statements
  • Post journal entries
  • Prepare trial balance of books
  • Reconcile accounts

 

Qualifications

  • High school diploma or equivalent required
  • Experience as an automotive service adviser
  • Strong communication and interpersonal skills
  • Excellent organization and multitasking skills
  • Experience dealing with MPI, Mitchell on demand, ShopKey familiarity with MPI
  • Estimating Standards a definate plus
  • Proficient in QuickBooks Online and Microsoft Office Suite(Word, Excel, Outlook)
  • Professional appearance and demeanor

 

Work conditions and physical capabilities

  • Attention to detail
  • Fast-paced environment
  • Tight deadlines

 

How to Apply

If you are a motivated and friendly individual with a passion for providing exceptional

customer service, we would love to hear from you. This is a full time position, Monday to

Friday 8:00AM to 5:00PM. Please submit your resume and a cover letter detailing your

experience to catellierautomotive@gmail.com or call 204-433-3111 to arrange a meeting.

Thank you for your interest in joining our team!

Job Features

Job Category

Administrative, Clerical/Office, Finance

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