Admin Assistant

Rat River Recreation Commission is now accepting applications to fill a full-time position of “Administrative Assistant”.
Reporting to the Recreation and Wellness Facilitator and Admin, the Admin Assistant is responsible for assisting the Facilitator in the planning, coordinating, and implementation of the Rat River Recreation Commission’s workshops, events, and grant applications

About the role:

• 28-35 hours per week
• Office hours are Monday – Friday, 8:30am to 4pm

Tasks and Responsibilities include but are not limited to:

• Scheduling and creating promos and advertisements for our programs and workshops on social media
• Organizing and contacting instructors for workshops each season
• Creating monthly newsletters
• Updating our website with current programs
• Creating registration pages for programs, making sure everything is up to date
• Create invoices, minor bookkeeping, including accounts payable and receivable
• Ensuring we are staying on track and in line with our budget for different grants, as well as assisting the Facilitator in projects, and reporting/filling out applications for grants while keeping up with deadlines
• Researching grant opportunities year round
• Planning events such as Canada Day, End of Summer Celebrations, Outdoor movie nights, day camps, with rain dates /locations available as back up
• Schedule meetings for the Facilitator, keeping calendars updated
• Assisting Facilitator in ensuring we have the correct information on all grants and applications before submitting reports, as well as keeping spreadsheets for all grant budgets.
• Receive phone calls and/or text messages from community members, and assist them with registrations or any concerns
• Pickup or make orders for office supplies as well as any program supplies needed at the time.
• Consistently send and receive mail
• Advertise any job/instructor openings, schedule interviews.
• Other duties as required

Qualifications:

• Previous Admin experience considered an asset.
• Must have valid drivers license, and access to a reliable vehicle, as some travel is required
• Fluent in French is considered an asset

How to apply:

Applications will be accepted until October 18th, 2024. Interested candidate should submit a resume and cover letter by email to:
Rat River Recreation Commission
Attention: Brooke Funk
Recreation & Wellness Facilitator’s Admin Assistant
info@ratriverrecreation.com

We thank all applicants for their interest, however only those being considered for an interview will be contacted.

If you have any questions, don’t hesitate to contact us at 204-712-3200 or cerc@cerc-mb.ca and we would be happy to assist you!