Company: St. Pierre Parish is a not for profit, religious organization serving the community of St-Pierre-Jolys and surrounding communities.
Job Description: Your main responsibilities will be to maintain the proper functioning of the parish office for daily tasks, including publication of the weekly bulletin, and keeping of parish records. On a day-to-day basis, you will be expected to:
General
- Welcoming people who come to the office
- Respond to telephone, emails, or in-person communications and provide requested information
- Receive donations or offerings brought to the office
- Receive deliveries
- Write letters, minutes, and forms as needed
- Update the list of parishioners and volunteers
- Receive and distribute mail
- Ensure the maintenance of office equipment including photocopier, computers, and printers
Office
- Place order for the office and parish including stationery, books, envelopes, hosts, candles, etc.
- Classify correspondence and documents and ensure the organization of archives
- Keep a register o keys for the church
- Make entries and manage the register of masses and files for sacraments and funerals
- Take care of preparations for baptisms, wedding, and funeral celebrations
- Preparation and distribution of the parish bulletin
- Prepare schedules for events, liturgical celebrations, and confessions
- Prepare and provide baptism and marriage certificates according to the obligations and requests
- Prepare and distribute documents to be delivered internally and externally
- Prepare for the meetings of the deanery
- Take part, as needed, in meetings organized by the parish, the deanery, or the diocese
Finance
- Process accounts payable and receivable including salaries and rents
- Account for all income and expenses using Quickbooks software
- Reconcile bank accounts monthly
- Prepare a monthly financial report to be presented at Economic Affairs Council meetings
- Prepare tax receipts for donors
- Prepare annual reports for the diocese and for parishioners
- Prepare and submit any report required by the government including T4, T4A, and T3010
- Prepare, in collaboration with the Economic Affairs Council, the annual financial budget
To achieve this, you will be working independently under the instruction and guidance of the pastor, as well as the Economic Affairs Council.
Requirements and Qualifications: Work is done primarily at the parish office in St- Pierre-Jolys. The hours of work will be specified according to an agreement between the pastor and the Economic Affairs Council; provisionally, the office is open Monday, Wednesday, and Friday from 7:00am to 3:00pm. The candidate should have the following qualifications:
- Front desk experience
- Knowledge of Word, Excel, Outlook, and Quickbooks
- Bilingual – Excellent knowledge of French and English, both spoken and written
- Strong communication skills, verbal and written
- Ability to work independently and as a team
- Knowledge of the life of a parish
How To Apply: Applications may be submitted by {mail, e-mail, fax, etc.} no later than
{ Deadline for Applications} to:
St. Pierre Parish Box 290
St-Pierre-Jolys, Manitoba R0A1V0
Telephone : 204-712-0252
{Fax Number}
{E-mail Address:} parstp@outlook.com
Attention: {person or position, if applicable}
