Bilingual Reception / Administrative Clerk (Term)

Bilingual Reception / Administrative Clerk (Term)

Full time, Term
Posted 2 months ago


The R.M. of De Salaberry invites applications for a Reception/ Administrative Clerk term position.


About the role:

  • Full Time
  • Term
  • Fluency in both French and English, written and oral, is preferred


Ideal Candidate:

  • Grade 12 Diploma
  • Minimum of one-year related clerical or computer training or equivalent experience
  • Able to communicate orally and in writing in English and French (preference)
  • Able to follow oral and written instructions
  • Able to read and interpret polices and bylaws
  • Computer knowledge of Microsoft Word, Excel, and Outlook programs
  • Able to learn various municipal computer programs
  • Able to be analytical in the performance of their duties and provide suggestions to improve existing procedures to enhance the level of service to municipal ratepayers
  • Be prompt, tactful and discrete when dealing with all requests and complaints
  • Able to work in a team and provide back-up as required



Office Support:

  • Provide customer service by phone or at the counter
  • Track complaints/concerns and ensure completion of issues
  • Complete TELPAY and bank deposits
  • Direct emails and mail to appropriate staff members
  • Prepare and file reports and correspondence as required
  • Maintain daily record of St Malo Treatment Plant including yearly Assessment Report
  • Update mortgage/address information/title changes on Muniware and MMO
  • Maintain Diarize Binder and ensure follow-up
  • Issue Tax Certificates
  • Send documents for translation
  • Post Ads with newspaper, R.M. website, other online sources
  • Issue Burn Permits upon approval from Fire Chief’s
  • Issue Dog Licenses, Lottery Licenses and Business Licenses.
  • Prepare and file Local Gaming Authority Financial Year End Report
  • Register Council and Staff for attendance to conferences/courses including hotel bookings
  • Prepare Council/Committee agendas, complete minutes, order meals
  • Order office supplies
  • Open and Close Office tasks
  • Other duties as assigned

Utility Support:

  • Manage all functions for billings, inquiries and collections
  • Create and maintain all customer accounts
  • Process quarterly and final billings
  • Apply monthly penalties on outstanding balances
  • Update connection spreadsheet and update corresponding maps

The successful applicant will be involved in the activities of a municipal office including, but not limited to:

  • Reception
  • Provide timely information to the ratepayers and the public on general inquiries, assessments, taxes, and planning.
  • Word processing, filing, data entry and preparing month-end/ year-end reports.
  • Prepare quarterly water bills and follow-up


How to apply:

Individuals are invited to submit a resume marked “Reception/ Administrative Clerk” with a cover letter and wage expectations in confidence to:

Denise Parent – Chief Administrative Officer
Box 40, St. Pierre-Jolys, Manitoba, R0A 1V0
Fax – 1-204-433-7063 Email –

Interested candidates to apply as soon as possible. We thank all who apply and advise that only those selected for further consideration will be contacted.

Please visit our website at for a complete job description.

If you have any further questions please contact us at 204-712-3200 or email us at and we would be more than happy to assist you!


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