Bilingual Administrative Secretary

 

 

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

  • Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
  • A 12-month eligibility list may be created from this competition for similar regular, term, full-time or part-time positions in various locations.
  • This competition is to fill a French language designated position. Candidates under consideration from the interview process will be required to undergo a French language skills assessment.
  • Your cover letter and resume and/or application, must clearly show how you meet the qualifications of this position.  Information in your cover letter must be supported by your resume.

 

About the role:

  • AY3 Administrative Secretary
  • Regular/full-time
  • Department of Families Community Service Delivery, Rural and North Child and Family Services Steinbach MB
  • Advertisement Number: 39941
  • Salary(s):   AY3 $43,462.00 – $49,704.00 per year
  • Closing Date:   November 7, 2022

 

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Must provide a satisfactory Criminal Record Check with Vulnerable Sector
  • Must provide a satisfactory Child Abuse Registry Check
  • Must provide a satisfactory Adult Abuse Registry Check

 

Qualifications:
Essential:

  • Experience providing secretarial and administrative support including reception duties.
  • Experience with Microsoft Windows based computer applications (i.e. Word, Outlook, Excel).
  • Ability to work under minimum supervision.
  • Ability to work in a team setting.
  • Effective verbal communication skills.
  • Effective written communication skills.
  • Effective interpersonal skills to effectively interact with other support and professional staff and the public.
  • Effective organizational and time management skills with the ability to set priorities and meet deadlines.
  • Effective problem-solving techniques in dealing with a variety of situations requiring  discretion and independent judgment.
  • Ability to handle highly sensitive material and information in a confidential and professional manner.
  • Strong attention to detail with a high degree of accuracy
  • Ability to communicate fluently  in both official languages (English & French)

Desired:

  • Experience with SAP or any other Information Management System for data management.
  • Post-secondary secretarial/administrative education and/or training

 

Duties:
The incumbent works independently and reports to the Administrative Officer on all routine and regular matters, and functions as part of the regional Admin Team.  Working in a fast paced, highly sensitive and confidential environment, the incumbent provides administrative support in a timely and accurate manner  to a team of social service providers and their manager providing the full continuum of Child and Family Services program offerings.

 

How to apply:

Click the link below and search for Bilingual Administrative Secretary to submit your resume and cover letter or send your resume to:

Advertisement # 39941
Service Centre 4
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB , R3B 2A9
Phone:  204-945-7518
Fax: 204-945-0601

https://jobsearch.gov.mb.ca/advancedSearchResults.action

If you have any further questions, please contact us at 204-712-3200 or cerc@cerc-mb.ca and we would be happy to help you!

Advertisement # 39941
Service Centre 4
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB , R3B 2A9
Phone:  204-945-7518
Fax: 204-945-0601

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

 

 

The RM of De Salaberry is recruiting for a Municipal Planner / Development Officer.

Reporting to the Chief Administrative Officer (CAO), the Municipal Planner / Development Officer is responsible for implementing multiple concurrent applications and providing the necessary information to various groups (Council, public, administration, other levels of government) involved in the area of municipal planning and development.

 

Qualifications / Education and / or Experience:

  • A minimum of 2 years experience in planning and development and/or related municipal experience;
  • Post secondary education in the area of planning or a related field or relevant experience

Skills necessary for the position:

  • Ability to work independently and collaboratively;
  • Ability to communicate effectively, orally and in writing (English and French preferred)
  • Experience in policy and by-law writing;
  • Knowledge of current standards, policies, procedures, legislation and trends affecting municipal planning and land use;
  • Ability to utilize Word, Excel, PowerPoint, Outlook and mapping software (e.g. MuniSight Webmap);

 

Responsibilities:

  • Review development applications to determine compliance with the municipal Development Plan, Zoning By-law, and other planning and development related by-laws and policies;
  • Prepare and manage development agreements as required;
  • Prepare reports and present to Municipal Council regarding development applications at Public Hearings and Council Meetings;
  • Act as a primary contact and respond to planning and development related inquiries from the public, elected officials, municipal staff and provincial government agencies;
  • Research and review relevant by-laws and policies to keep Municipal Council and Administration up to date;
  • Review and update various planning and development related bylaws, policies, website content, guidance materials and internal procedures;
  • Liaise with CAO, Municipal Council and provincial government officials as required for various projects.

How to apply:

Interested candidates are requested to submit a resume (via-fax, email, or mail) to the RM of De Salaberry as soon as possible.  Only the successful candidates will be contacted.  Please indicate “Municipal Planner / Development Officer” in the application.

RM of De Salaberry
Attention CAO
Box 40
St. Pierre-Jolys, MB R0A 1V0
Email:  info@rmdesalaberry.mb.ca
Fax:  204-433-7063

Only those considered for employment will be contacted.

If you have any other questions or require anymore assistance, please contact us at 204-712-3200 or cerc@cerc-mb.ca and we would be happy to help!

 

The R.M. of De Salaberry invites applications for a Reception/ Administrative Clerk term position.

 

About the role:

  • Full Time
  • Term
  • Fluency in both French and English, written and oral, is preferred

 

Ideal Candidate:

  • Grade 12 Diploma
  • Minimum of one-year related clerical or computer training or equivalent experience
  • Able to communicate orally and in writing in English and French (preference)
  • Able to follow oral and written instructions
  • Able to read and interpret polices and bylaws
  • Computer knowledge of Microsoft Word, Excel, and Outlook programs
  • Able to learn various municipal computer programs
  • Able to be analytical in the performance of their duties and provide suggestions to improve existing procedures to enhance the level of service to municipal ratepayers
  • Be prompt, tactful and discrete when dealing with all requests and complaints
  • Able to work in a team and provide back-up as required

 

Responsibilities:

Office Support:

  • Provide customer service by phone or at the counter
  • Track complaints/concerns and ensure completion of issues
  • Complete TELPAY and bank deposits
  • Direct emails and mail to appropriate staff members
  • Prepare and file reports and correspondence as required
  • Maintain daily record of St Malo Treatment Plant including yearly Assessment Report
  • Update mortgage/address information/title changes on Muniware and MMO
  • Maintain Diarize Binder and ensure follow-up
  • Issue Tax Certificates
  • Send documents for translation
  • Post Ads with newspaper, R.M. website, other online sources
  • Issue Burn Permits upon approval from Fire Chief’s
  • Issue Dog Licenses, Lottery Licenses and Business Licenses.
  • Prepare and file Local Gaming Authority Financial Year End Report
  • Register Council and Staff for attendance to conferences/courses including hotel bookings
  • Prepare Council/Committee agendas, complete minutes, order meals
  • Order office supplies
  • Open and Close Office tasks
  • Other duties as assigned

Utility Support:

  • Manage all functions for billings, inquiries and collections
  • Create and maintain all customer accounts
  • Process quarterly and final billings
  • Apply monthly penalties on outstanding balances
  • Update connection spreadsheet and update corresponding maps

The successful applicant will be involved in the activities of a municipal office including, but not limited to:

  • Reception
  • Provide timely information to the ratepayers and the public on general inquiries, assessments, taxes, and planning.
  • Word processing, filing, data entry and preparing month-end/ year-end reports.
  • Prepare quarterly water bills and follow-up

 

How to apply:

Individuals are invited to submit a resume marked “Reception/ Administrative Clerk” with a cover letter and wage expectations in confidence to:

Denise Parent – Chief Administrative Officer
Box 40, St. Pierre-Jolys, Manitoba, R0A 1V0
Fax – 1-204-433-7063 Email – cao@rmdesalaberry.mb.ca

Interested candidates to apply as soon as possible. We thank all who apply and advise that only those selected for further consideration will be contacted.

Please visit our website at www.rmdesalaberry.mb.ca for a complete job description.

If you have any further questions please contact us at 204-712-3200 or email us at cerc@cerc-mb.ca and we would be more than happy to assist you!